Grant Forms, Fiscal Rules & Policies

Forms

Equipment Forms

• Equipment Disposition Form
• Equipment Inventory Report Form (In-Service Grants)
• Equipment Inventory Report Form (Regional Grants)

Financial & Reimbursement Forms

• Academy Scholarship for Rural and Small Agency Reimbursement Form
• Public Safety Leadership Development Course Reimbursement Form
• Public Safety EXECUTIVE Leadership Development Course Reimbursement Form
• Capital Improvement Grant Reimbursement Form
• W-9 Form
• Per Diem (without overnight stay)
• Per Diem (with overnight stay)

Training Forms

• Attendance Roster
• Training Review Form

Fiscal Rules & Policies

Peace Officer Continuing Education Training Program

• Procurement Manual
• State Fiscal Rules
• POST Grant Guidelines
• Colorado Map of The Metropolitan and Micropolitan Statistical Areas

Mileage and Per Diem Rates

• Current Per Diem Rates
• Mileage Reimbursement Rates
• Fleet Mileage Reimbursement Rates 

CRS 24-9-104 states that on and after January 1st, 2008, state officers and employees shall be allowed mileage reimbursement of 90% of the prevailing IRS rate per mile for each mile actually and necessarily traveled while on official state business and, when authorized to be utilized and necessary for official state business, 95% of the prevailing IRS rate per mile for four-wheel-drive vehicles (necessary because of road, terrain, or adverse weather conditions) and forty cents per nautical mile for privately-owned aircraft.

The IRS mileage reimbursement rate is effective January 1, 2025 and the State of Colorado rates are effective July 1, 2024.
 

State of Colorado	Cents per Mile
2WD	.63
Fleet	.366

Course Review for Grant Requirements

The purpose of the Colorado POST course review process is to ensure that classes being paid with POST funding are legitimate and enhance or support the Colorado Basic Academy Curriculum.

Colorado POST will only review training courses under the following circumstances:

• Those that are funded through the Continuing Education POST Grant Program;
• Those that are legislatively mandated;
• Academy and academy instructor programs in accordance with POST Rules 21 and 25.

The review process will consist of the following:

1. Review of the course outline for form only, not for content. Outlines must be submitted in 3-tier or greater format. Please see a sample outline here.
2. Review of the qualifications for the instructor(s). Requires resumes or CV. Bios are not acceptable. 
3. Ensuring that the class enhances or supports the Colorado Basic Academy Curriculum.

POST does not review web-based trainings.

Training Provider Responsibility

ALL regional grant-funded courses must be reviewed and authorized prior to the course being held. 

A training provider must submit the following documentation for the POST review and authorization process:

1. Training Review Form. This form needs to be filled out in its entirety; any blanks will delay the review process.
2. Detailed 3-tiered outline to include the following:
   - Main goal of course
   - Objectives of course
   - Body of the outline must show how the instructor will meet the desired objectives and overall goal of the course
3. Instructor(s) Resume/CV: (all instructors who will teach any portion of the course)
   - Highlighting relevant qualifications for the course being taught
4. Copies of relevant certificates or degrees may be requested to support the resume or CV submitted by an instructor. If you are submitting a course related to a skills area (Firearms, Arrest Control, and Driving) plan on submitting the relevant certificates.
5. Submit all documents to post@coag.gov. In the subject line, use "For Training Course Review."

To ensure timely delivery, POST requests 10 business days to process and review the request and return written authorization to the training provider. If any of the above requirements are missing it will delay the review process and the 10 day window will not begin until all required documentation is submitted.

Note: Requests which relate to the following training areas may take up to three (3) months or longer for authorization due to review by SME committees: Firearms, Driving Training, and Defensive Tactics or Arrest Control. If requesting authorization in these areas a more detailed lesson plan and handouts should be included. If you are requesting authorization for one of the Academy Instructor Training Programs (Firearms, Driving, Arrest Control, Instructor Methodology or Red Dot Sight), Rule 25 must be followed and proper documentation must be submitted to POST.

When a course is reviewed and authorized, the training provider will receive the following from POST:

1. Written notification (email) stating it has been reviewed, is authorized, and will be provided the course number, which is good for two years (Legal Update courses are only approved for the year they are being held.)
2. A Training Course Notification form is used when a class is scheduled to be held during the two-year review period. This form must be completed and returned to POST.

If any part of the submitted paperwork changes within the two years, it is the responsibility of the training provider to send updated material (i.e. new instructor added or updated information added to outline).

If the course is reviewed and not authorized, the training provider will receive written notification the course was denied POST authorization and the reason(s) for the denial. If your course was denied please contact POST Training Manager to discuss the denial further.

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